Rose Hill Elementary PTSA Board of Directors’ Responsibilities

 

President

The PTSA President provides leadership and support to the Executive Board, presides at all PTSA meetings, and makes appointments as necessary with board members, chairpersons and committees. The PTSA President also communicates regularly with the school principal and the administrative staff, internally communicates information important to PTSA programs, and attends or sends representatives to the Lake Washington PTSA Council meetings and state workshops.

This position requires a presence at school and a reasonable number of PTSA functions. The amount of hours spent ranges throughout the year and with the president’s leadership style.

Attendance at Board of Directors’ Meetings, General Membership Meetings, and one WA State PTA approved training course is required. 

 

VP of Communications

The VP of Communications responsibilities include soliciting content for the weekly newsletter from event chairs and board members, reviewing the Raccoon Tales and communicating with the school secretary, Natural Leaders liaison, and librarian about school events, and composing and scheduling the weekly newsletters in Mail Chimp. The VP of Communications also creates and schedules Facebook posts, communicates with the VP of Systems and Technology about web content, and maintains and updates the database of PTSA contacts.

This position requires 2-6 hours weekly.

Attendance at Board of Directors’ Meetings, General Membership Meetings, and one WA State PTA approved training course is required. 

 

VP of Systems and Technology

The VP of Systems and Technology maintains the PTSA website, manages putting events on the LWSD calendar, and works closely with the VP of Communications.

Attendance at Board of Directors’ Meetings, General Membership Meetings, and one WA State PTA approved training course is required. 

 

VP of Membership and Community Relations

The VP of Membership and Community Relations inputs and maintains member records, promotes PTSA membership within the school community, checks and responds to Facebook messages and the PTSA general email account.

Attendance at Board of Directors’ Meetings, General Membership Meetings, and one WA State PTA approved training course is required. 

 

VP of Volunteers and Events

The VP of Volunteers and Events maintains the volunteer database and manages event chairs and other volunteers.

Attendance at Board of Directors’ Meetings, General Membership Meetings, and one WA State PTA approved training course is required. 

 

VP of Fundraising

The VP of Fundraising is responsible for the overall raising of funds for the PTSA through its primary fundraiser, the Annual Appeal. The Annual Appeal is a 2-week, direct-giving pledge drive. The fundraising goal for the 2018-19 school year was $50,000 or $100 per student. Other community events may be utilized if the fundraising goal is not met.

This position involves presence at school events, as scheduling allows, and an overall time commitment of 2-4 hours per week in late August through September.

Attendance at Board of Directors’ Meetings, General Membership Meetings, and one WA State PTA approved training course is required. 

 

Treasurer

The treasurer deposits and disburses dues & funds, prepares a monthly Treasurer's report, prepares mid-year and end-of year summaries and is responsible for all required government paperwork. The treasurer is also responsible for keeping all financial records and for presenting them to a yearly audit committee.

Attendance at Board of Directors’ Meetings, General Membership Meetings, and one WA State PTA approved training course is required. 

 

Secretary

The Secretary provides the record keeping functions for the PTSA. They attend and record minutes for both Board of Directors’ and General Membership meetings, submit minutes for approval, handle correspondence regarding any PTSA meetings and keep attendance records. They also maintain the legal documents, the trainings completed, and the permanent record files. 

Attendance at Board of Directors’ Meetings, General Membership Meetings, and one WA State PTA approved training course is required.